Leading Practices for Commenting to County Governments

Here is a guide to leading practices we recommend when crafting your messages to county governments. These apply to both written communications (letters & emails) and public comments.

1. Be Clear and Concise: 

• Stick to one main topic. 
• State your purpose up front. 
• Keep letters under one page (See example below)
• Keep spoke comments well under the usual 3 minute limit (less is more)

2. Be Respectful and Courteous: 

• Address members properly. 
• Avoid insults or accusatory tone.

3. Identify Yourself and Your Stake: 

• Share who you are, where you live, and why this issue matters.

4. Be Informed – Use Facts: 

• Mention specifics (health risks, pollution, water use). 
• Avoid rumors or exaggeration.

5. Make It Personal (but professional): 

• Include a brief note on how this project directly impacts your family or property.

6. State a Clear Request: 

• Ask for specific actions (delay, reject, add conditions).

7. Proofread and Polish: 

• Eliminate errors. 
• Keep tone measured and professional.

8. What to Avoid

• Aggressive or disrespectful language.
• Bringing up unrelated issues.
• Exaggerations or unverified claims.
• Threats or emotional outbursts.
• Copying a form letter without adding at least one personal touch.
• Overly technical jargon without plain-English explanation.